Business Rules for the CMCS Steering Committee

1. Purpose of the SC

The SC is responsible for the long-term planning of the workshop series. It sets overall policies, ensures continuity and provides institutional memory. Together with the WADT SC it forms the SC of CALCO.

In particular, the SC

  • selects the PC cochairs of every edition of CMCS and CALCO (the latter together with the WADT SC)
  • approves the PC which is proposed by the PC cochairs
  • selects the CALCO Publicity Chair (together with the WADT SC) who also supports CMCS
  • elects the SC chair from among its members (who also act as one of the SC cochairs of CALCO)
  • solicits proposals for future local organizers (and thereby locations) of CALCO

The organization of every edition of CMCS and CALCO is put under the responsibility of the PC (cochairs) and local organizers (in the case of CALCO).
In particular they are responsible for the scientific program of CMCS and CALCO, respectively. CMCS is currently held in every even year as a sattelite workshop of ETAPS and CALCO in every odd year as standalone conference colocated with MFPS.

The Publicity Chair is responsible for the dissemination of relevant information concerning the conference (e.g. call for papers) in order to reach the largest possible appropriate audience. The Publicity Chair is also responsible maintaining the conference web site. The Publicity Chair serves for 4 years.

2. Members of the SC

The SC consists of the SC chair, previous SC chair, 5 members-at-large and the PC cochairs of the previous two CMCS editions (but not the previous CALCO PC cochairs).

Members-at-large are invited by the SC for the purpose of improving its own representativity in the community. They serve a term of 5 years, renewable once. When their term ends, members-at-large may nominate a new member, whose invitation is then discussed and decided by the SC.

Members who are previous PC cochairs can become members-at-large and then serve from that point on a term of 5 years, renewable once, etc. as above.

The SC chair is elected from among the members of the SC. She/he serves a term of 3 years renewable once (at most three CMCS and three CALCO editions) and then is a member of the SC for 2 more years in the role of previous SC chair serving as advisor for the new SC chair.

The SC chair is responsible for keeping a record of all relevant data concerning the past, present and future editions of CMCS and CALCO. He/she is also reponsible for timely initiating the selection of PC cochairs of CMCS and, together with the WADT SC chair, PC cochairs of CALCO, CALCO locations as well as drafting and submitting the LIPIcs applications for CALCO (together with current PC cochairs). She/he monitors timely submission of the CMCS workshop proposal to ETAPS and application for the LNCS proceedings in the IFIP subseries, which are tasks performed by the CMCS PC cochairs.

Current members of the SC are (members-at-large, if not designated otherwise):

  • Corina Cirstea, University of Southampton, United Kingdom
  • Helle Hansen (previous CMCS cochair), University of Groningen, The Netherlands
  • Ichiro Hasuo, National Institute of Informatics, Japan
  • Bart Jacobs, Radboud University Nijmegen, The Netherlands
  • Stefan Milius (previous chair), Friedrich-Alexander Universität Erlangen-Nürnberg, Germany
  • Daniela Petrişan (pre previous CMCS cochair), IRIF, Université Paris-Cité, France
  • Jurriaan Rot (pre previous CMCS cochair), Radboud University Nijmegen, The Netherlands
  • Lutz Schröder, Friedrich-Alexander Universität Erlangen-Nürnberg, Germany
  • Alexandra Silva (chair), Cornell University, USA
  • Fabio Zanasi (previous CMCS cochair), University College London, United Kingdom

3. Meetings and Decisions

The CMCS / CALCO SC meets at least once every year, physically or virtually.

The agenda for the SC meeting is proposed by the SC chair and current PC cochairs who are also invited to the meeting. Topics must be added to the agenda at the meeting if a majority of the present voting members agree (urgent proposals).

During the SC meeting the following tasks are performed:

  • report of the PC cochairs
  • report from / election of the CALCO publicity chair
  • presentation of PC cochairs and location for CMCS+1 or CALCO+1
  • presentation of proposals for organizing CALCO+1
  • matters concerning proceedings / publication
  • discussion about journal special issues
  • election of new SC members-at-large
  • election of the SC chair
  • changes of these business rules

Matters that come up between meetings can be handled via email and electronic votes.

Decisions are taken by votes, by simple majority. Abstentions are not counted, and ties are broken by the SC chair. Changes of these business rules must be approved by a two-thirds majority of all SC members. New members-at-large need a majority of at least 50% of the current SC members. The SC meeting is always quorate if an invitation has been sent two weeks in advance to all SC members.